Manage workspaces¶

Workspace admins and organization admins can manage members and policies directly from the workspace Overview page.

Workspace admins can manage workspaces they belong to, including adding or removing members and updating policies. Organization admins can manage any workspace in the organization.

Unlike earlier versions of Opaque, you can update workspace members and policies at any time. All changes take effect immediately, ensuring that access and execution reflect the latest workspace configuration.

Manage workspace policies¶

Workspace policies control who can approve workflows. You can update these policies at any time from the Policies section on the Overview page.

To modify existing workspace policies:

1. Click Edit policies.
2. In the Approval policy dialog, choose who needs to approve workflows:
   • All workspace collaborators: Requires approval from all members. This option is simpler to manage but may slow down execution.
   • Custom approval groups: Allows you to define one or more approval groups and set the number of required approvals.

3. If you select Custom approval groups, you can add a new approval group or modify an existing one.

   To add a new approval group:

   • Click Add approval group.
   • Enter a group name.
   • Select members for the group.
   • Set the number of required approvals.
   • Click Save group.

   

   To modify an existing group:

   • Click the menu on the group card.
   • Select Edit policy or Delete policy.

   

   Note

   In Analytics & ML workspaces, you must also choose who has permissions to run jobs. Your options include: All workspace collaborators, only the job creator, or specific collaborators.

4. Click Save policies.

Policy updates take effect immediately:

• Running and pending workflows are evaluated against the updated approval policy.
• Approval requirements may change for workflows in progress.
• Execution permissions (for jobs) are updated based on the selected run policy.

This ensures that all activity in the workspace reflects the latest governance rules.

Manage workspace members¶

You can add or remove members from the Members section on the Overview page.

To add a member:

1. Click Add member.
2. Enter or select the user’s email.
3. (Optional) Assign the user to an existing approval group. (Only available if approval groups exist.)
4. Click Add member.

To remove a member:

1. On the member card, click the menu.
2. Select Remove member.
3. Confirm the removal.

Changes are applied immediately. If a user is removed, their access to the workspace is revoked right away, and policies are re-evaluated based on the updated membership.

Archive a workspace¶

You can archive a workspace from the Workspace details section on the Overview page.

Archiving disables workflow and job execution while preserving data and results for future reference.

For step-by-step instructions, see Archive workspaces.