Admins

Opaque uses a role-based system to ensure secure, governed collaboration. As an admin—either at the organization or workspace level—you’ll need to complete a few setup tasks before users can begin working with data and jobs.

Organization admins

Your first responsibility is to assign workspace admins—these members will create and manage individual workspaces.

1. Sign in with your SSO credentials.

   If you haven’t already, sign in to Opaque using your organization’s single sign-on (SSO) credentials.

   Note

   When you first sign in, you won’t yet have admin privileges. Opaque will grant you the organization admin role within one business day. After that, you’ll be able to manage users and view organization-wide logs.

2. (Optional) Add datasets for collaboration.

   Connect datasets and define sharing policies to make data available for analysis. For details, see Managing data.

3. Assign workspace admins.

   To promote an Opaque group member to workspace admin:

   • Go to Admin in the left-hand nav.

     

   • Find the member in the list and click under Edit Role.

   • In the Manage Member panel, select Workspace admin and click Save.

4. Notify workspace admins.

   Let your newly assigned workspace admins know they can now create and manage workspaces.

5. Review audit logs.

   Familiarize yourself with the audit logs to understand how to monitor activity across your organization.

Workspace admins

Workspace admins are responsible for setting up and managing individual workspaces. Your role enables secure collaboration within and across teams. Common tasks include:

1. (Optional) Add datasets for collaboration.

   Connect datasets and define sharing policies to make data available for analysis. For details, see Managing data.

2. Create a workspace and add workspace members.

   • Go to Workspaces and click New Workspace.
   • Name the workspace and (optionally) add a description.
   • Use the Invite Members drop-down to add members. You can invite anyone with a valid Opaque account—even if they’re outside your organization. The dropdown shows only members from your organization or past collaborators.

   Note

   If you don’t see a member. Be sure to sign in and sign out once before using Opaque to activate your account. Otherwise, workspace admins won’t be able to add you to their workspaces.

   You can also add job templates for no-code jobs now or later. See Managing workspaces.

   

3. Track invitation status.

   Check the Workspaces > Invites tab to track who has accepted or is still pending.

4. Monitor workspace logs.

   Select Event Logs from the left-hand nav to view workspace activity, status changes, and data sharing actions.

   About logs

   Audit logs capture organization-wide activity across all workspaces, while event logs track actions specific to a single workspace.

5. Archive a workspace (if needed).

   If a workspace is no longer in use, archive it to prevent new jobs from being created while preserving job history.

   Note

   Archiving is permanent. Archived workspaces cannot be reactivated.

Next steps

• Learn about your admin role and responsibilities.
• Learn about managing workspaces and job templates.
• Learn about managing data.