Workspaces

An Opaque workspace is a secure, dedicated environment where a group of users can collaborate on shared datasets and run jobs. Workspaces are invitation-only and can only be created and managed by users with the workspace admin role.

Once the workspace is created, collaboration can only begin after all invitees have accepted. If even one invited user doesn’t accept, the workspace remains inactive.

Adding people to your workspace

Make sure all members you want to invite have an active Opaque account. Users must first be added to your organization in Okta and must sign in and out once before they can be invited. You can only add members who are part of your organization or another Opaque organization, and the member list cannot be changed after the workspace is created.

Workspaces overview

After signing in to Opaque, you’ll land on the Workspaces page.

The page displays:

• A table listing each workspace’s name, creator, creation date, and status.
• Tabs across the top that let you:
  • View all workspaces you’ve created in your role as workspace admin.
  • Track new invites and their acceptance status (pending, accept, or reject).
  • Access archived workspaces (see Archive a workspace).
• A drop-down menu to switch between workspaces you’ve joined (All workspaces) and those you’ve created (My workspaces).

By default, workspaces are shown in descending order by creation date. Use the column headers to sort by name, creator, or date.

The four columns list the name of the workspace, the alias of the person who created the workspace, the date it was created, and the status.

Create a workspace

To create a new workspace:

1. Go to Workspaces and click New Workspace in the upper-right corner.

   

2. Enter the new workspace details:

   • Name: Provide a unique name. Although duplicate names are allowed, unique names help avoid confusion. (The field supports alphanumeric characters, spaces, underscores, and hyphens.)
   • Description: (Optional) Add a short summary (up to 150 characters).
3. Invite members:
   • Use the drop-down to select members from your organization or past collaborators.
   • To invite external collaborators from a different Opaque org, enter their Opaque email address manually. (As the workspace admin, you’re added to the space automatically.)
   • Skip this step for a single-party workspace.
4. (Optional) Add templates for no-code jobs.
   • You can also add templates later (see No-code templates).
5. Review your workspace details and list of invitees. You can’t modify the member list after the workspace is created.

6. Click Create, then Confirm.

   Note

   Workspace invites are managed in-app. Members will see pending invitations in their Notifications or under the New Invites tab on the Workspaces page the next time they sign in to Opaque.

The new workspace is marked as Pending until all invited members accept. To monitor the status of invited members, check the New Invites tab.

Archive a workspace

When collaboration is complete, you may want to archive the workspace. Archiving a workspace disables job execution but preserves existing analytics, results, and datasets, which remain accessible to all workspace members.

To archive a workspace:

1. Go to the Workspaces page and select the workspace to archive.
2. In the secondary left-hand nav, click About.
3. Click Archive Workspace in the upper-right corner.
4. Confirm by clicking Archive.

The workspace will now appear on the Workspaces page under the Archived Workspaces tab, where you can still view the results of previously executed jobs.